6 p.m., John Zacrep house
This was the first meeting of the new Board of Directors. Mr. Hickox was selected as facilitator until officers were selected. In attendance was Mr. Hickox, Mr. McAfee, Mr. McGann, Ms. Killgore, Mr. Rouse. Mr. Elias was present online.
- Mr. Paul Elias was selected President with five votes for and one abstention.
- Mr. Richard Rouse was selected Secretary with five votes for and one abstention.
- Mr. John Zacrep was selected Vice President with six votes for.
- Mr. Dan Hickox was selected Treasurer with six votes for.
Since Mr. Elias was present online, he authorized Mr. Hickox to facilitate the meeting.
Mr. Hickox discussed the need for the four selected officers to go to the bank and gain authorization to sign checks. He informed the Board that all checks required two signatures.
Mr. Hickox volunteered to take on the role of “agent” with the State of Oregon. Appropriate paperwork was provided to him.
Members of the Board of Directors volunteered for membership in the following Committees:
- Architectural: Mr. Zacrep, Mr. McAfee, Ms. Killgore
- Maintenance/Landscape: Mr. Rouse, Mr. Elias, Mr. Hickox, Ms. Killgore
- Budget: Mr. Hickox, Mr. Rouse, Mr. Elias
- Hospitality: Ms. Killgore
- Volunteer: Mr. McGann
Note: The Board combined the Maintenance and the Landscape Committee into one Committee.
Mr. Hickox provided background and indicated that he would provide a resolution to eliminate the $25 late charge from the Late Fee Policy and rewrite the policy to initiate the 1% per month late charge beginning April 1 and October 1 for the semiannual payment.
Actions from the meeting
- Mr. Hickox will update the information for the State of Oregon indicating the new agent.
- Mr. Rouse will provide the fees required to use Michelbook Country Club for Board meetings.
- Messrs. Elias, Rouse, Zacrep, and Hickox will update the information at the Bank to authorize signing checks.
- Mr. Hickox will put together the resolution to eliminate the $25 late fee and implement the 1% monthly fee when payment is 90 days overdue.
- Mr. Rouse will go out for bids on the road repairs to Sunnywood, Shadywood, Springwood, and Summerwood streets.
The Board agreed that the next meeting would be held on Wednesday, March 18, 2026 beginning at 5:30 pm. The location was NOT determined.
It was suggested that Board of Directors meetings in 2026 be held in March, April, June, September, October, and December. The Board was generally favorable to the idea but no firm commitments were made to dates and times other than the March meeting.
The meeting was adjourned at 5:59 p.m.