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The following Opt-Out ballot FAQ is from Dan Wilcox, Shadowood Greenways Association Treasurer:

What is the Opt out for?

ORS 94.670 is the Oregon statute that sets out the financial and record‑keeping obligations for homeowners associations (HOAs).

Why do we need this?

If an association has assessments (dues) totaling $75,000 or more, we are responsible for getting our financial reports reviewed by an independent certified public accountant (CPA) or hold a vote where 60% of our owners choose to ‘opt out’ of said review.  The Shadowood assessments are $87,000.00 for 87 units.

What is Shadowood HOA’s process?

Shadowood already utilizes Mckenzie Duncan Johns CPA’s in Mcminnville for all our financial dealings. We also require two signatures on every check distributed from HOA accounts.

If we were not able to reach the 60% opt out ballot count we would be required to hire an accountant to review our accountant Mckenzie Duncan Johns. This would be an unnecessary expenditure of HOA funds of $2,000.00 or more from HOA dues money.

How can we reach the 60%?

If you select the first box on the ballot “in favor of Opting Out” and return it to the secretary either in person or via email to rjrptr@comcast.net prior to October 1, we will reach the required percentage to avoid  hiring an outside firm. We also did this the past two years.

We have written to the Oregon Legislature and asked that they review raising the amount from $75,000.00 so we can avoid this process in the future. We are on the schedule for 2027 or 2028 for them to review.

If you need a ballot, download or print a copy here.

Are you ready to repaint your home, but you’re having a hard time settling on which colors to use?

The Shadowood Greenways HOA’s Architectural Committee has introduced a series of suggested color schemes for standalone homes that retain the architectural cohesiveness of the Shadowood community.

The new suggested color combinations are for standalone homes. Townhomes, which comprise the majority of homes in Shadowood, have their own color schemes (click here to see those).

The suggested color schemes for freestanding homes are at: https://www.shadowoodgreenways.com/color-palettes-for-stand-alone-homes/

Using one of the color groups when repainting a standalone home is recommended.

The existing colors of current standalone homes are “grandfathered” and may also be re-used when repainting a freestanding house.

The architectural committee wishes to remind residents that a property modification request must be submitted and approved for any repainting job, regardless of which color scheme the homeowner wants to use. Architectural Update/Modification Request forms for this purpose can be found by clicking here.

An open letter to Shadowood Greenways Association homeowners from the Architectural Committee

Since the Architectural Guidelines and Checklist were updated in 2024, we’ve noticed a few townhome buildings that no longer match in appearance. Unfortunately, this inconsistency affects the overall look of Shadowood Greenways and may even impact property values. The 2026 Architectural Committee has worked to bring things back into alignment with a few important adjustments.

We are returning to the original intent of the CC&Rs, Article VII (b), which states that all units within a multi-unit structure must remain consistent in exterior appearance and roofing. If owners within a building disagree, the Architectural Committee is responsible for resolving the issue. In general, the existing appearance should remain the standard unless all owners in the building agree to a change and the Committee approves it.

In simple terms: All homes within a townhome building must share the same main color and trim color. Most buildings already follow this pattern, so this is a practical way to restore consistency. As always, the Architectural Committee determines the approved colors — just as previous committees created the online palette. 

A new color palette specifically for townhomes is now available on this website. This palette will be used unless every owner in a building agrees to a different color and agrees to paint the entire building at the same time, after submitting a request and receiving approval. 

The color palette for stand-alone homes remains available on the website as well.

We also want to remind everyone that painting without submitting a request form and receiving approval is not permitted. If work begins without approval, the Architectural Committee is obligated to stop the project and require compliance with the Guidelines. 

To help avoid confusion, we’ve updated the name of the request form to “Architectural Update/Modification Request Form.” Even if you are repainting your home the same color, this is considered an update and still requires a submitted form. 

Please take a moment to review the General Information section of the Architectural Guidelines and Checklist for additional clarity. And if you have questions, feel free to reach out to the Architectural Committee Chair, John Zacrep, at 720-291-2653 or zacrepj@gmail.com. 

Thank you for helping us maintain the quality and character of our community.

July has arrived, and that means HOA semi-annual assessments of $500 are due.

When you receive your Shadowood Greenways Association invoice this month, don’t forget that you can pay your dues online using a credit card. Just look on the right-hand side of the website home page for the link that says: Make a dues payment

That takes you to a secure online form where you can fill out your name, email address, credit card information and the amount you want to pay. Then click the Pay button. When the treasurer sees the deposit in the Shadowood Greenways bank account, it will be applied to your dues.

Please note that there is a 3% surcharge for paying online. Shadowood Greenways Association is using a payment processing company called Clover to offer this payment convenience. Clover charges a 3% service fee for each transaction.

Mailing a check to the P.O. box listed on the invoice is the alternative way to pay your semi-annual dues.

The Shadowood board of directors appreciates your prompt payment of your dues.

On May 20, the Shadowood Greenways Association Board of Directors adopted a change to the penalty fees that are charged whenever an assessment payment is overdue.

Each homeowner in Shadowood is currently charged a semi-annual assessment of $500.00 on Jan. 1 and on July 1. The funds pay for upkeep of the Shadowood common areas and roadways.

Here are the changes made by the board members to the Collection of Unpaid Assessments resolution:

• A $25 late charge was dropped.
• Assessments are considered delinquent if not paid within 90 days of the billing date. Once delinquent, an interest rate of 1% per month will accrue on all unpaid assessments. The interest will accrue beginning from the billing date.

The full Collection of Unpaid Assessments resolution is available here.

The board thanks the majority of Shadowood residents who pay their assessments in a timely manner each assessment period.

As of 2025, owners may now pay their assessments online by credit card. Go to https://www.clover.com/pay-widgets/49105d92-a0d6-4af0-b049-29b50f8383fd to make your online payment. Please note that there is a 3% surcharge added to all online credit card payments.